The onboarding process

All taxi suppliers used by the school can be added to I-GTM for a flat fee of £200 + VAT per supplier.

The process involves I-GTM staff speaking to each supplier, briefing them on how the system works and how they will interact with it. We give them a tour of the dashboard and assist them with logging in. Where the supplier is connected by API, we communicate with the dispatch system’s tech support to onboard each individual account and test that bookings are being received correctly. We provide as much onboarding support as each supplier requires to ensure that they are comfortable with the system and able to continue to serve the school without interruption.

Communication from school is needed to inform taxi companies of the requirement for them to be listed on I-GTM. This creates a closed loop taxi booking process and ensures that the school has the relevant transport details on their dashboard.

The requirement for oversight of taxi operations is driven by ‘best practice’ and both National Minimum Standards for Boarding Schools and United Kingdom Visa and Immigration requirements.

Suggested draft letter from school setting up I-GTM ability to onboard taxi companies

We are writing to inform you about important updates regarding our school’s transportation procedures.

As part of our commitment to ensuring the safety and well-being of our students, we are implementing a closed-loop taxi booking process. This process is essential for us to have oversight of taxi operations and to ensure that we have all relevant transport details easily available.

This requirement is not only driven by best practices in school transport management, but also aligns with the National Minimum Standards for Boarding Schools and the requirements set out in the United Kingdom Visa and Immigration (UKVI) regulations.

To facilitate this process, we are offering an opportunity for your taxi company to join I-GTM. You will benefit from streamlined communication, increased efficiency, and streamlined billing.